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<< Click to Display Table of Contents >> Navigation: MLS 2026 Installation and System Setup > System Information Setup > Setup Values > Invoice Printing |
MLS 2026 provides several options for controlling the appearance and layout of your Estimates and Invoices. These settings are found under:
Tools → Setup → Invoice
The selections made here determine how invoices print from the current workstation.
If checked, MLS 2026 will automatically print your:
•Company name
•Address
•Phone information
•Other company identification data
If you are using pre-printed invoice forms that already contain this information, leave this option unchecked.
This option prints borders and frame lines around sections of the invoice.
Using borders can:
•Improve readability
•Create a cleaner appearance
•Separate totals and important information
If you are using pre-printed forms, these lines may not align properly and should usually be disabled.
MLS 2026 can print subtle grey shading behind selected invoice areas to create a more professional appearance.
This works especially well with:
•Laser printers
•Modern inkjet printers
•Plain paper invoices
This option should generally be disabled when using:
•Dot matrix printers
•Pre-printed forms
When enabled, the system automatically prints two copies of each invoice.
Most shops use:
•One copy for the customer
•One signed copy for shop records
For laser or inkjet printing, retaining signed copies is strongly recommended.
Section headings may optionally print with underline formatting.
This can:
•Improve readability
•Make invoices easier for customers to follow
•Create a cleaner professional appearance
This setting is purely a visual preference.
MLS 2026 supports selective color printing on invoices.
Color printing can:
•Improve appearance
•Highlight important sections
•Present a more modern image to customers
The system colors were selected after extensive testing for readability and professional presentation.
Best results are obtained using:
•Color laser printers
Inkjet printers also work well, though:
•Printing may be slower
•Ink usage may increase
Each workstation may direct invoice printing to a different printer.
Selecting the printer here allows:
•Network printer usage
•Dedicated invoice printers
•Pre-printed forms to remain loaded in one printer
•Flexible routing from multiple workstations
Only Estimates and Invoices use this printer setting. Other reports normally continue using the workstation’s default printer unless changed during printing.
Because this setting is local to each workstation, it should be configured separately on every computer.
Most invoices print using:
•Portrait orientation
•Standard 8½ × 11 paper
•6 lines per inch
The standard value is:
66 lines per page
Some printers may require slight adjustments depending on:
•Driver behavior
•Margins
•Font rendering
If printing alignment appears incorrect, reducing this value slightly often resolves the issue.
Some printers automatically wrap text unexpectedly when using larger fonts.
MLS 2026 provides two font modes:
•Normal
•Small
If invoice text wraps incorrectly:
•Change the setting to Small
This adjustment is saved separately for each workstation, allowing different printers to use different settings if necessary.
When finished:
•Press Accept to save your changes
•Press Cancel to exit without saving
Invoice printing preferences are immediately applied after saving.