|
<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Accounts Payable > Reports |
The Accounts Payable reports help you monitor vendor obligations, manage cash flow, and maintain strong business relationships through timely and accurate payment practices.
A responsible business carefully reviews its payables activity on a regular basis—not only to avoid late fees and collection problems, but also to maintain the trust and credit reputation that vendors depend on.
All Accounts Payable reports are available from the Reports menu on the main Accounts Payable screen.
These reports:
•Do not affect your data
•May be run as often as needed
•Provide valuable insight into your current financial obligations
A summary of all vendor accounts, including:
•Vendor name
•Date of last payment
•Current balance
•Amount overdue
This is the primary overview report for Accounts Payable.
It provides:
•Total outstanding obligations
•A quick view of overdue balances
•An overall picture of vendor liabilities
No input is required.
The report automatically reviews all Accounts Payable accounts.
A detailed transaction history for a selected vendor over any specified date range.
The report includes:
•Vendor information
•Prior balances and aging
•All charges and payments within the selected period
1.Enter the vendor account number
2.Enter beginning and ending dates
This report is extremely valuable when:
•A vendor disputes a balance
•An invoice appears missing
•You need to verify past activity
•A reconciliation issue arises
Because the report provides a complete account history, it allows discrepancies to be identified and resolved quickly.
Many accounting systems cannot produce this level of detailed account history on demand. MLS 2026 can generate it immediately.
A directory of all vendor accounts, including:
•Vendor name
•Address
•Phone number
•Payment cycle
•Terms
•Credit limit
This report does not include financial balances.
This report serves as a convenient vendor directory for:
•Contact information
•Payment cycle review
•Administrative reference
Many businesses print this report monthly and keep it in a notebook for quick access.
Examples:
•Calling vendors while reviewing worksheets
•Preparing seasonal mailings
•Looking up account information without using the computer screen
All activity currently in the transaction file, including:
•Vendor account number
•Transaction date
•Invoice number
•Charge amount
•Payment amount
•Payment cycle
A grand total appears at the end of the report.
This is one of the best troubleshooting reports in the system.
Use it to locate:
•Transactions not attached to valid accounts
•Missing payment cycles
•Old transactions that should have been processed earlier
If no payment cycle appears:
•The account may not be active
•The account may not have a valid cycle assigned
Information needed to prepare IRS 1099 reporting for qualifying vendors.
The report summarizes:
•Vendor payments
•Payment totals
•Tax-reportable activity
Enter the tax year to process.
⚠️ This is often the previous calendar year, not the current year.
This report assists with:
•Year-end tax preparation
•IRS reporting compliance
•Vendor payment verification
Prints vendor 1099 forms using standard IRS-compatible forms.
Forms are typically prepared at year-end to satisfy IRS reporting requirements.
Standard forms are available from most office supply stores.
All overdue vendor accounts, including:
•Account number
•Vendor name
•Date of last payment
•Current balance
•Aging totals:
oCurrent
o30
o60
o90+ days
Only accounts with overdue balances are listed.
This is your primary overdue vendor management report.
It helps:
•Prevent collection problems
•Protect vendor relationships
•Reduce credit restrictions
•Identify overdue trends quickly
👉 This report should be reviewed after every payment cycle.
A detailed worksheet of payable activity for a selected payment cycle.
The report is designed to closely resemble vendor statements.
Most businesses:
•Compare this worksheet against vendor statements
•Verify invoices before payment
•Leave unmatched items unpaid until verified
This process helps detect:
•Vendor posting errors
•Missing invoices
•Duplicate charges
Run the worksheet using a date range that slightly exceeds the vendor’s statement period.
Extra items can simply be marked and held for the next payment cycle.
A summary of cash disbursements for a specified date range.
This includes:
•Cash payments
•Manual cash payouts
•Disbursement activity
Provides quick visibility into:
•Non-check cash activity
•Daily cash outflow
•Small operational expenses
A monthly summary of all Accounts Payable activity.
Enter the first three letters of the month:
•JAN
•FEB
•MAR
•etc.
The report summarizes all vendor transactions for that month.
This report helps:
•Review monthly vendor spending
•Monitor purchasing trends
•Support end-of-month financial review
Many businesses run this report at the end of each month as part of normal accounting procedures.
•Review overdue balances regularly
•Reconcile vendor statements promptly
•Use worksheets before large payment runs
•Monitor aging carefully
•Investigate unusual balances immediately