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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Accounts Payable > Overdue A/P payments |
Failing to pay vendor invoices on time can seriously affect your business.
As overdue balances increase:
•Available credit may be reduced
•Vendors may restrict purchases
•Emergency parts and services may become difficult to obtain
For this reason, monitoring overdue Accounts Payable balances is extremely important.
MLS 2026 includes an Overdue Accounts function designed to help you monitor late vendor invoices quickly and efficiently.
When this option is selected:
•Vendors with overdue invoices are displayed in a browse list
•Vendor information appears automatically as accounts are highlighted
•Current balances and pending activity are shown in the upper portion of the screen
This allows accounting staff to:
•Review overdue balances
•Identify payment issues
•Follow up with vendors promptly
When reviewing overdue accounts, it is important to document all communication and follow-up activity.
Examples include:
•Vendor contact attempts
•Payment commitments
•Missing statements
•Special payment arrangements
4/12 – Contacted vendor regarding missing monthly statement. Vendor will resend copy by email.
Good notes help:
•Prevent misunderstandings
•Track commitments
•Maintain consistent communication
•Provide a history of vendor interactions
Because notes are attached directly to the vendor account, they can be reviewed instantly by anyone handling payables.
The Notes section supports full word-processing functionality as described in the General Concepts chapter.
⚠️ Remember to select OK after entering notes so they are saved properly.
When account review is complete:
•Select Close to return to the main menu
Overdue vendor accounts should be reviewed at least once each week.
Consistent follow-up helps:
•Maintain strong vendor relationships
•Prevent credit restrictions
•Reduce late-payment tension
•Keep purchasing operations running smoothly
Vendors are often far more flexible with businesses that:
•Communicate regularly
•Follow through on commitments
•Address problems early
Ignoring overdue balances usually creates much larger problems later.