The credit card report is fun from Finance -> Merchant Services, using the ( Report ) button.
You will be asked for a range of dates. These are dates that processing actually took place, not when work was performed.
The report will first print each transaction for the selected dates. Then it will provide totals based on those accepted, and rejected, plus credits and voids. It will also give you totals based on the card type ( Visa, Master Card, American Express, etc ).
The Credit Card Report provides a complete summary of merchant processing activity within MLS 2026.
To run the report:
•go to Finance → Merchant Services
•select the
👉The Credit Card Report provides a complete summary of merchant processing activity within MLS 2026.
To run the report:
•go to Finance → Merchant Services
•select the
👉 
Report button
Selecting the Date Range
The system will prompt you for:
•a beginning date
•an ending date
⚠️ Important:
These dates represent:
👉 the actual processing dates
—not the dates when the workorders were created or when the work was performed.
This distinction is important because:
•some workorders may be paid later
•credits may occur on different dates
•voids may happen after invoice completion
Transaction Detail Section
The report first prints a detailed listing of all merchant transactions within the selected date range.
This includes:
•approvals
•declined transactions
•credits/refunds
•voids
The detail section helps operators:
•verify daily processing
•research disputes
•confirm approvals
•review refund activity
Summary Totals
After the detail listing, MLS 2026 prints summary totals for:
•approved transactions
•rejected transactions
•credits/refunds
•voided transactions
This provides a quick overview of merchant activity for the selected period.
Card Type Breakdown
The report also summarizes totals by:
•Visa
•MasterCard
•American Express
•Discover
•debit cards
•other supported card types
This is especially useful for:
•merchant reconciliation
•deposit verification
•processing analysis
•bookkeeping review
Why This Report Is Important
The Credit Card Report is one of the most important tools for:
•balancing merchant activity
•verifying deposits
•tracking refunds
•identifying processing problems
It also creates a valuable:
•audit trail
•dispute reference
•accounting verification record
Recommended Usage
Most businesses should run this report:
•daily
•weekly
•monthly
depending on transaction volume.
Many shops print the report during:
•end-of-day balancing
•monthly reconciliation
•bookkeeping review
What To Watch For
When reviewing the report, pay special attention to:
•rejected transactions
•unusually high refunds
•duplicate charges
•unexpected voids
•large card totals
•transactions missing from deposits
These may indicate:
•operator mistakes
•processing issues
•reconciliation problems
•possible fraud activity
Best Practices
For accurate merchant management:
•Run reports regularly
•Match totals against merchant deposits
•Review rejected transactions immediately
•Monitor refunds and voids carefully
•Retain printed reports for audit purposes
Recommended Companion Sections
This section works closely with:
•Merchant Services Overview
•Credit Card Processing Procedure
•Issuing Credits
•Voiding Transactions
•Banking Reconciliation
•Merchant Services Troubleshooting
Together, these sections provide a complete merchant transaction reporting and reconciliation workflow within MLS 2026. Report button