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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Payroll > Payroll System Setup/Utilities > State Payroll Tax Tables |
Some states use:
👉 payroll tax tables
that closely resemble the federal withholding tables.
Others use:
•percentage formulas
•calculation-based systems
•hybrid withholding methods
MLS 2026 supports both approaches.
This section covers:
👉 State Tax Tables
used by states that calculate withholding through:
•tax brackets
•withholding ranges
•structured payroll tables
⚠️ This section differs from:
👉 State Payroll Tax Data Setup
which handles:
•percentages
•deduction allowances
•credits
•SDI/SUTA values
•formula data
When entering the:
👉 State Tax Tables
option, the system first asks for:
•the state code
Use the standard:
👉 two-letter postal abbreviation
Examples:
•CA = California
•NY = New York
•TX = Texas
MLS 2026 then loads the appropriate:
•state withholding table
•payroll calculation entries
•withholding ranges
for editing and maintenance.
For states using withholding tables:
👉 the screen format closely resembles the Federal Tax Tables.
This allows operators already familiar with federal payroll setup to:
•understand the layout quickly
•compare values easily
•perform updates efficiently
The displayed entries correspond directly to:
•the state’s official payroll withholding guide
When state payroll values change for a new year:
1.Highlight the entry to be modified
2.Enter the updated value
3.Select the
👉 Save
button
to permanently retain the changes.
⚠️ Changes are not saved until the Save button is selected.
⚠️ State payroll withholding values may change yearly.
It is:
👉 the responsibility of the system operator
to update payroll tables according to:
•official state payroll publications
•state withholding guides
•current payroll regulations
Failure to update tax tables may result in:
•incorrect withholding
•employee payroll shortages
•reporting errors
•state penalties and interest
Some states do NOT use traditional tax tables.
Instead, they calculate withholding using:
•formulas
•percentages
•deduction algorithms
•federal withholding relationships
When MLS 2026 detects a percentage-based state:
👉 the system displays a formula entry screen instead of tax tables.
Simply:
•follow the prompts shown
•enter the updated values
•save the changes
according to your state’s payroll instructions.
For states using table-based withholding, entries may be divided into:
•Weekly
•Bi-Weekly
•Semi-Monthly
•Monthly
payroll periods.
Normally:
👉 only the payroll periods actually used by your business require maintenance.
Payroll withholding depends directly on:
•the state tables
•payroll period selection
•employee withholding setup
•deduction allowances
Incorrect tables may create:
•under-withholding
•over-withholding
•employee complaints
•payroll balancing problems
•government penalties
Because state laws change frequently:
👉 payroll tables should always be reviewed before processing payroll for a new year.
At the beginning of each payroll year:
•Obtain the latest state payroll withholding guide
•Verify all state withholding tables
•Review formula-based calculations if used
•Test payroll calculations carefully
•Run sample payroll checks
•Verify results with your accountant if necessary
Before processing live payroll after updating state tables:
👉 run a test payroll cycle.
This helps verify:
•tax calculations
•deduction amounts
•withholding accuracy
•payroll balancing
before employee checks are issued.
This section works closely with:
•Federal Payroll Tax Data Setup
•Federal Payroll Tax Tables
•State Payroll Tax Data Setup
•Employee Withholding and Deductions
•Payroll Processing
•Payroll Reports
•Payroll Troubleshooting
Together, these sections provide a complete payroll tax setup and withholding management workflow within MLS 2026.