The MLS 2026 Security System allows the system administrator to control access to the various areas of the program for each individual user.

Security settings are configured under:

Tools → Setup → Security

Each employee should have their own username and password so activity and access rights can be managed properly.

Initial Login

When first installed, MLS 2026 includes a default administrative account.

Use the following credentials:

•User Name: LINK

•Password: MASTER

This account has unrestricted access to all program functions.

For security purposes, it is strongly recommended that:

•A new administrator account be created immediately

•The default LINK account password be changed or the account removed entirely

Creating User Accounts

The Security Setup screen allows the system manager to:

•Add new users

•Assign passwords

•Modify access rights

•Remove users

•Restrict sensitive functions

The screen displays:

•A list of users

•Permission checkboxes for each major program area

To grant access:

•Check the box next to the desired function

Unchecked areas are generally hidden from the menus and unavailable to that user.

User Access Rights

Once a user signs into MLS 2026:

•Their security permissions become active immediately

•Access to program areas is controlled automatically

If another employee uses the same workstation:

•The current user should sign out

•The next employee should sign in with their own credentials

This helps maintain:

•Security

•Accountability

•Proper access control

Display Cost Option

A special checkbox controls whether the user may view:

•Inventory cost

•Internal pricing information

If Display Cost is unchecked:

•Cost fields remain hidden throughout the program

This is commonly used for:

•Service writers

•Counter personnel

•General office staff

while management retains full visibility.

Security Categories

The following access categories are available:

Workorders

Allows the user to:

•Create workorders

•Add parts and labor

•Enter recommendations

•Modify active workorders

Workorder Totals

Allows viewing of:

•Pricing totals

•Invoice calculations

•Financial summaries on workorders

Payment Posting

Allows users to:

•Accept payments

•Post payments to invoices

•Finalize customer transactions

Inventory Editor

Provides full inventory access including:

•Adding parts

•Editing parts

•Removing inventory items

Purchase Orders / Stock Input

Allows:

•Creation of Purchase Orders

•Receiving inventory

•Posting stock directly to workorders

Core Processing

Permits:

•Core returns

•Core receiving

•Core tracking activities

Inventory Utilities

Provides access to:

•Price changes

•Inventory maintenance tools

•Inventory processing utilities

Client Services

Allows full access to:

•Client editing

•Vehicle editing

•Follow-up systems

•Customer account management

Glossary

Provides access to:

•Labor Glossary

•Parts Pick Lists

•Kits

•Service package management

Receipts

Full access to:

•Accounts Receivable

•Receipt posting

•Customer payment processing

Disbursements

Full access to:

•Accounts Payable

•Vendor payments

•Check writing

Bank Accounts

Allows management of:

•Bank account setup

•Banking utilities

•Financial account processing

General Ledger

Provides full General Ledger management access.

Payroll

Allows access to:

•Payroll setup

•Payroll processing

•Payroll management functions

Reports

Allows the user to:

•Run reports

•Preview reports

•Print reports

Setup

Provides access to:

•System setup utilities

•Rates and defaults

•Configuration settings

This applies to both:

•MLS 2026 workstation setup

•DataManager setup utilities

Display Cost

Allows viewing of:

•Inventory cost values

•Internal pricing information

If disabled, cost fields remain hidden.

File Editor

Provides access to the MLS 2026 File Editor.

⚠ Important:

This option should only be granted to highly experienced administrators. Improper use of the File Editor can damage critical system data.

Revert Workorders

Allows previously completed workorders to be reopened.

⚠ Important:

This capability should normally be restricted to upper-level management or system administrators only.

Timeclock

If only the Timeclock option is enabled:

•The user will only have access to the employee clock system

This is commonly used for:

•Shop employees

•Technicians

•Limited-access users

Additional functions may still be enabled if desired.

Security Best Practices

For maximum protection:

•Give each employee their own login

•Grant only the access actually required

•Restrict accounting and setup access carefully

•Limit File Editor and Revert permissions

•Remove unused employee accounts promptly

Well-managed security improves:

•Accountability

•Financial protection

•Data integrity

•Operational control

MLS 2026 provides extensive flexibility so each shop can tailor access rights to its own workflow and staffing structure.ded.