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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Payroll > Payroll Reports |
Payroll reports provide the documentation necessary to:
•manage employee compensation
•verify payroll calculations
•track tax obligations
•review labor activity
•prepare government filings
•maintain audit records
MLS 2026 includes a comprehensive collection of Payroll Reports fully integrated with:
•Payroll Processing
•Employee Records
•Time Clock
•General Ledger
•Workorders
•Tax Reporting
These reports should be run regularly and retained for:
•accounting reference
•payroll validation
•tax compliance
•employee dispute resolution
•long-term audit support
The:
👉 Employee Listing
report provides:
•employee names
•addresses
•phone numbers
This report is intended primarily as:
•an employee directory
•contact reference
•personnel listing
⚠️ No payroll or compensation information is included.
No additional input is required to run this report.
The:
👉 Individual Employee Summary
provides a detailed payroll profile for a single employee.
The report is divided into two sections.
The first page provides:
•employee tax status
•withholding information
•earnings summaries
•payroll totals
•current payroll status
The second page provides:
•detailed payroll activity
•year-to-date payroll records
•paycheck history
•deduction tracking
for the current year.
This report is extremely useful when:
•reviewing employee compensation
•resolving payroll disputes
•verifying payroll calculations
•evaluating employee performance
Combined with:
👉 Labor Reports
management can evaluate:
•employee productivity
•labor generation
•compensation trends
for any employee.
To run the report:
👉 enter the employee code
when prompted.
Lookup assistance is available using:
•the right mouse button
The:
👉 Payroll Period Summary
should be run:
⚠️ after EVERY payroll processing cycle.
This report details:
•employee pay amounts
•tax withholding
•payroll deductions
•employer obligations
•payroll totals
for the selected payroll period.
This report is particularly useful for determining:
•payroll tax deposits
•deduction liabilities
•insurance obligations
•payroll balancing
A recommended accounting practice is:
👉 depositing payroll liabilities immediately after payroll processing.
Doing so helps prevent:
•tax shortages
•missed payments
•payroll liability accumulation
To run the report:
👉 enter the payroll period number
when prompted.
The:
👉 Payroll Quarterly Summary
provides:
•quarterly payroll totals
•tax summaries
•employee payroll accumulations
for management review and tax verification.
The system prompts for:
•quarter number (1–4)
•year
Only the last two digits of the year are required.
Examples:
•01 = 2001
•26 = 2026
This report should be:
•printed
•reviewed
•retained
for business records and payroll verification.
The:
👉 Year-To-Date
report provides:
•cumulative payroll totals
for all employees.
Periodic copies should be retained for:
•payroll comparison
•audit support
•year-end review
•accounting verification
The:
👉 Employee Deduction Summary
provides:
•detailed deduction account activity
•employee withholding totals
•deduction balances
The report requests:
•beginning date
•ending date
for processing.
Each deduction account is printed separately for:
•filing
•review
•vendor reconciliation
This report is particularly useful for:
•insurance deductions
•retirement plans
•garnishments
•employee benefit programs
The:
👉 Payroll Tax Report
provides a complete summary of:
•payroll tax withholding
•payroll tax payments
•employee tax activity
•government payment history
The report includes:
•Federal withholding
•State withholding
•FICA
•Medicare
•FUTA
•SUTA
•SDI
and related tax payment activity.
The current year is used by default.
MLS 2026 can print:
👉 employee W-2 forms
directly from Payroll records.
The system first confirms:
•that you actually wish to print the forms
before processing begins.
⚠️ Use ONLY:
•standard IRS continuous W-2 forms
for printing.
Before printing W-2s:
👉 all payroll processing for the year MUST be completed.
This includes:
•payroll checks
•payroll accounting
•tax processing
•payroll adjustments
Only AFTER W-2 processing should:
👉 Payroll Year-End Closing
be performed.
⚠️ Verify printer alignment carefully before printing live forms.
The printer head should be positioned:
•at the top of the form
before beginning.
Always test alignment first using:
•plain paper
to avoid wasting official forms.
MLS 2026 automatically calculates:
👉 Federal Form 941 data
for quarterly payroll tax reporting.
To run the report:
👉 enter the desired quarter
when prompted.
The printed information follows:
•the same format used by the official Federal Form 941
making it easier to:
•prepare filings
•verify payroll tax totals
•reconcile tax obligations
The:
👉 Zone Tax Summary
provides a breakdown of:
•taxes collected
•taxes paid
•balances due
for:
•Federal withholding
•State withholding
•Local withholding
•FICA
•FUTA
•SDI
•SUTA
This report should be run regularly to ensure:
👉 all collected taxes have been properly paid.
The report is processed for:
•a specific date range
entered by the operator.
The:
👉 Time Clock Report
prints employee timecards based on:
•employee clock-in activity
•clock-out activity
•payroll time tracking
The operator specifies:
•beginning date
•ending date
usually matching:
👉 the payroll processing period.
The report may be printed:
•continuously
or
•with separate pages for each employee
The report includes:
•check-in times
•check-out times
•total hours worked
If discrepancies are discovered:
👉 timecards may be edited directly in Payroll.
The:
👉 Labor Times Report
tracks:
•employee labor check-in/check-out activity
from the:
👉 Labor Time Clock (2)
This report is an excellent:
•labor audit tool
•productivity review report
•payroll validation tool
The report tracks:
•actual labor time
•workorder labor activity
•technician labor usage
A date range is selected before printing.
The:
👉 W-2 Transmittal
report prints the:
•transmittal summary forms
required when submitting W-2 forms to the IRS.
This report summarizes:
•total wages
•withholding totals
•payroll accumulations
for the reporting year.
⚠️ Payroll reports are among the most important records maintained by any business.
They provide:
•tax compliance documentation
•payroll audit support
•employee compensation history
•accounting verification
•legal documentation
It is strongly recommended that payroll reports be:
•printed regularly
•archived carefully
•retained according to tax regulations
When working with Payroll Reports:
•Run Payroll Period Summaries after every payroll
•Retain quarterly and year-end reports
•Review tax liabilities regularly
•Reconcile payroll totals with accounting
•Verify W-2 data before printing
•Store payroll reports securely
•Backup payroll data frequently
This section works closely with:
•Payroll Processing
•Gross Pay Calculation
•Payroll Accounting
•Payroll Tax Setup
•Employee Time Clock
•General Ledger Processing
•Payroll Troubleshooting
•Payroll Year-End Closing
Together, these sections provide a complete payroll reporting and payroll management workflow within MLS 2026.