Monthly A/R Routine Checklist (MLS 2026)

Use this checklist at the end of each billing cycle to keep Accounts Receivable accurate, up to date, and under control.

1. Review Accounts Before Billing

☐ Review Balances on All A/R Accounts report

☐ Check for unusual balances or obvious errors

☐ Verify that all recent workorders posted correctly

☐ Open Overdue screen

☐ Identify late accounts

☐ Update Notes for each account

☐ Contact clients as needed

☐ Flag problem accounts (HOLD) if necessary

☐ Go to Reports → Statements

☐ Enter correct Billing Cycle

☐ Enter correct Closing Date

☐ Enter interest rate (if used)

☐ Print statements

☐ Spot-check a few statements for accuracy

☐ Go to Tools → Period Close

☐ Enter the same Billing Cycle used for statements

☐ Enter the same Closing Date

⚠️ Make sure cycle and date match the statements exactly

☐ Enter interest rate (if applying)

☐ Select Process

☐ Remove billing cycles from zero-balance accounts (if prompted)

☐ Verify accounts that should remain active

☐ Re-run Balances on All A/R Accounts

☐ Confirm totals look correct

☐ Review Summary of Past Due A/R Balances

☐ Follow up on overdue accounts

☐ Apply Write-Offs if necessary

☐ Flag uncollectible accounts (HOLD)

☐ Run Monthly Totals report

☐ Review A/R activity for the month

☐ (Optional) Generate Monthly Spreadsheet for analysis

•✔ Always print statements BEFORE closing

•✔ Always close immediately after printing

•✔ Always verify Available Funds = 0 when posting

•✔ Always follow up on overdue accounts weeklyEnter topic text here.