The Inventory Data system within MLS 2026 provides the foundation for:
•inventory control
•purchasing
•pricing
•workorder processing
•sales tracking
•profitability analysis
throughout the program.
Unlike basic inventory systems that simply track quantities on shelves, MLS 2026 maintains extensive operational and historical information regarding every part used within your business. The system tracks both:
•stocked inventory
and
•non-stocking parts
allowing you to monitor actual usage patterns and purchasing activity across your entire operation.
Inventory records contain detailed information including:
•part numbers
•descriptions
•manufacturers
•cross references
•superseded numbers
•vendor relationships
•pricing structures
•inventory locations
•stock quantities
•core tracking
•sales history
•purchasing history
•inventory valuation
The Inventory system is tightly integrated with:
•Workorders
•Purchase Orders
•Accounts Payable
•Pricing Tables
•Glossary Pick Lists
•Accounting
•Sales Reports
so information entered once is automatically reused throughout MLS 2026.
One of the major strengths of the system is its ability to track all parts used by the business — even those not normally stocked on shelves. Whenever a non-stock part is used on a workorder, MLS 2026 automatically creates or updates an inventory history record. This reduces repetitive typing, improves future lookups, and helps management identify items that may deserve stocking status later.
The system also provides powerful tools for:
•inventory organization
•location tracking
•automatic substitute lookups
•vendor management
•automated pricing calculations
•inventory history analysis
helping the business maintain:
•accurate inventory valuation
•better purchasing decisions
•improved workflow efficiency
•stronger profitability control
within daily operations.
Because inventory directly affects:
•cash flow
•profitability
•customer service
•operational efficiency
it is important to carefully review the following sections before implementing inventory procedures within MLS 2026.
The following pages explain how to:
•create and maintain inventory records
•organize stocking and non-stocking parts
•manage part numbers and cross references
•assign locations
•track stock movement
•calculate pricing
•maintain vendor information
•analyze inventory history
for effective inventory management throughout your business.
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