The Inventory Editor is the primary control center for maintaining:
•inventory parts
•pricing
•stock quantities
•vendor information
•purchasing history
•sales activity
•inventory valuation
within MLS 2026.
All inventory functions are accessed from:
👉 Inventory → Inventory Editor
on the main menu.
The Inventory system is tightly integrated with:
•Workorders
•Purchasing
•Accounting
•Glossary Pick Lists
•Sales Tracking
•Vendor Management
making it one of the most important operational areas within MLS 2026.
Entering New Inventory Parts
Adding new inventory items is straightforward.
To create a new part:
👉 select:
•Add
from the bottom of the Inventory Editor window.
Enter the information for the part and then:
👉 select:
•Save
to retain the new record.
Inventory records may be added:
•gradually
•in stages
•over multiple work sessions
There is no requirement to complete inventory setup all at once.
New records will frequently be added when:
•stocking new products
•receiving vendor updates
•reviewing sales activity
•identifying frequently used non-stock items
especially after reviewing:
👉 Parts Utilized Reports.
Editing Existing Inventory
To modify an existing inventory item:
👉 locate the part
then:
•edit the desired fields
•select Save
to retain the changes.
Inventory records may be updated at any time to reflect:
•pricing changes
•vendor changes
•location updates
•stocking adjustments
•revised descriptions
•inventory corrections
Inventory Information Fields
Each inventory record contains detailed operational and accounting information regarding the part.
The following sections describe the major fields maintained within the Inventory Editor.
Basic Part Information
Number
The:
👉 Number
field contains:
•the manufacturer’s part number
or
•your internally assigned inventory number.
This is the primary identification reference used throughout MLS 2026.
Description
Enter:
👉 a clear and consistent description
for the part.
Consistent descriptions help:
•improve searches
•simplify inventory reviews
•group similar products together
•improve reporting accuracy
Manufacturer
Enter:
👉 the manufacturer name
for the product.
This assists with:
•searches
•purchasing
•vendor reference
•reporting
Cross Reference
The:
👉 Cross Reference
field may contain:
•alternate numbers
•equivalent products
•replacement references
for related inventory items.
Refer to the Cross Reference section of the manual for additional details.
Super
If the part has been:
👉 superseded
by a newer inventory number:
•enter the replacement part number here
•create a new inventory record for the replacement item
This helps preserve:
•sales history
•purchasing history
•inventory tracking
for the older part.
UPC
Enter the:
👉 Universal Product Code
assigned to the part if available.
This may assist with:
•barcode systems
•vendor matching
•product identification
Inventory Location & Classification
Loc / Sort
Enter:
👉 the physical inventory location code
for the item.
Examples:
•Shelf locations
•Bin numbers
•Warehouse areas
•Storage sections
This helps personnel quickly locate inventory items.
Build
Specify the condition of the part:
•New
•Remanufactured
•Factory Second
•Used
This classification assists with:
•inventory tracking
•pricing
•warranty handling
•purchasing decisions
Move
The:
👉 Move
field reflects the vendor’s inventory movement classification for the part.
This may indicate:
•fast-moving inventory
•slow-moving inventory
•special-order timing
depending on the vendor’s system.
Weight
If the business ships products:
👉 enter the shipping weight
including:
•packaging
•containers
This assists with:
•freight calculations
•shipping estimates
Type Code
The:
👉 Type Code
allows the business to create:
•custom sorting classifications
•specialized searches
•custom reports
based on business-specific inventory needs.
Sort
The:
👉 Sort Code
is used for grouping similar inventory items.
Consistent sort coding improves:
•inventory organization
•reporting
•searches
•analysis
A lookup list may be available using the down-arrow key.
Return
This field identifies whether:
👉 the vendor accepts returns
for the item.
This information is valuable when handling:
•overstock
•obsolete inventory
•warranty situations
Pack
The:
👉 Pack
field identifies:
•quantity per package
•case quantity
•standard vendor packaging
for the item.
Inventory Quantity Tracking
Stock Here
This field reflects:
👉 the quantity currently in stock.
When first creating a part:
•enter the starting inventory quantity manually
Afterward:
👉 MLS 2026 automatically maintains this quantity
through:
•stock input
•workorders
•purchasing
•inventory adjustments
On Order
The:
👉 On Order
field tracks:
•quantities currently on purchase orders
that have not yet been received.
Core Here
This field tracks:
👉 cores currently in inventory
that are awaiting return to the vendor or manufacturer.
Due Back
The:
👉 Due Back
field tracks:
•cores still owed by customers
that have not yet been returned.
This is extremely important for:
•remanufactured inventory
•rebuild programs
•core charge management
Minimum
Enter:
👉 the minimum stocking quantity
below which the item should be reordered.
Stock To
Enter:
👉 the desired replenishment quantity
to which the item should be restocked.
This assists with:
•purchasing
•inventory planning
•automatic reorder decisions
Source
The:
👉 Source
field identifies the type of inventory source, such as:
•New
•OEM
•Aftermarket
•Rebuilt
•Used
Pricing & Sales Configuration
Category
Industry-standard category codes may be assigned to the part.
Lookup assistance is available for selecting the appropriate category.
Tax
Check this field if:
👉 the item is normally taxable.
This serves as the default setting when the item is added to workorders.
Price Table
If automated pricing tables are used:
👉 enter the Price Table code
associated with the item.
Stock
Check this field if:
👉 the item is normally stocked in inventory.
Leave unchecked for:
•special-order parts
•one-time purchases
•non-stock inventory
Core
Check this field if:
👉 the item requires a core.
Kit
If this part should automatically trigger:
👉 a Parts Pick List
check the Kit option and enter:
👉 the Pick List code.
This allows additional related parts to be added automatically.
Vendor Information
Vendor 1–4
Enter the vendor account references for:
👉 suppliers who provide this product.
Multiple vendors allow:
•pricing comparison
•alternate sourcing
•purchasing flexibility
Sales History & Tracking
MLS 2026 automatically tracks:
•Month-To-Date totals
•Year-To-Date totals
•monthly sales history
•prior year sales history
This information provides valuable insight into:
•inventory movement
•purchasing trends
•stocking decisions
•sales analysis
Last Purchase Date
Automatically updated whenever:
👉 inventory is received.
Last Sale Date
Automatically updated whenever:
👉 the part is sold.
Inventory Costing & Pricing
Average Cost
The:
👉 Average Cost
field represents:
👉 the true inventory valuation
based on:
•existing stock value
•quantities on hand
•newly received inventory costs
⚠️ This field should generally NEVER be manually edited once inventory exists.
Improper changes may cause:
•inaccurate inventory valuation
•incorrect accounting totals
•distorted profitability reporting
•possible tax consequences
MLS 2026 automatically maintains this value during:
👉 Stock Input processing.
Manual adjustment should normally occur ONLY:
👉 when the part is first created.
Last Price Paid
Whenever inventory is purchased:
👉 the current vendor price
is automatically stored here.
Core Value
Tracks:
👉 the vendor core value
for remanufactured inventory items.
Retail & Price Levels
The:
👉 Retail
field stores the standard selling price.
Additional:
👉 Price Levels 2–5
allow:
•wholesale pricing
•fleet pricing
•discount structures
•customer-specific pricing
The calculator may be activated using:
👉 the Space Bar
to assist with price calculations.
Core Charge
Enter:
👉 the amount charged
if the customer:
•fails to return a core
or
•returns a damaged core.
Assessment
Used for:
👉 special taxes or fees
such as:
•Federal Excise Tax
•tire disposal fees
•regulatory assessments
Environmental
Used for:
👉 environmental or hazardous waste charges
associated with the item.
Notes
Each inventory item includes:
👉 a Notes section
for storing:
•special instructions
•vendor comments
•technical information
•purchasing notes
The:
👉 Expand
option opens a larger editing window for easier viewing and editing.
Saving Information
⚠️ Inventory changes are NOT automatically saved.
To retain changes:
👉 you MUST select:
•Save
Failure to do so will result in:
👉 loss of changes made to the current record.
Searching For Inventory Parts
MLS 2026 includes powerful inventory search capabilities.
Searches may be limited to:
•all parts
•stocking parts only
•non-stocking parts only
To search:
1.Select the desired search type
2.Press OK
3.Begin typing the desired information
The browse list will automatically move to matching records.
This greatly speeds:
•parts lookup
•inventory review
•service writer workflow
during live operations.
Moving Through Inventory Records
The browse list at the bottom of the screen displays:
👉 inventory records.
As the highlighted item changes:
👉 the detailed information above updates automatically.
Navigation may be performed using:
•Arrow Keys
•Page Up / Page Down
•Scroll Bars
•Mouse controls
This allows rapid movement through large inventory databases.
Price Calculation
If a:
👉 Price Table
has been assigned:
👉 selecting:
•Price Calc
automatically recalculates pricing based on:
•current costs
•pricing formulas
•markup structures
If no Price Table is assigned:
👉 this function will not operate.
Deleting Inventory Parts
Inventory items may be deleted using:
👉 Delete
⚠️ However, deleting inventory records is generally discouraged.
Inventory records contain valuable:
•sales history
•purchasing history
•pricing information
•usage trends
which may remain useful long after a part is no longer stocked.
⚠️ Never delete a part that:
•still has inventory on hand
•appears on purchase orders
•contains active operational history
Exiting The Inventory Editor
To properly exit the Inventory Editor:
👉 use:
•Close
This ensures:
•files are closed correctly
•changes are finalized
•inventory data remains protected
within MLS 2026.
Recommended Best Practices
•Use consistent part numbering methods
•Standardize inventory descriptions
•Avoid duplicate inventory records
•Verify vendor information regularly
•Review stocking levels periodically
•Maintain accurate location codes
•Avoid manually changing Average Cost
•Use non-stock records for one-time purchases
•Review obsolete inventory periodically
•Retain historical inventory records whenever possible
•Verify pricing tables after major vendor price changes
•Review Parts Utilized reports regularly
Recommended Companion Sections
This section works closely with:
•Stock Input
•Purchase Orders
•Workorders
•Parts Pick Lists
•Kits
•Pricing Tables
•Inventory Reports
•Vendor Management
•Accounting Integration
•Sales Analysis