|
<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Banking > Banking Troubleshooting Guide |
Even with good bookkeeping procedures, banking problems occasionally occur. Most issues are caused by:
•missed reconciliation
•duplicate entries
•incorrect posting dates
•voided checks
•unreconciled deposits
•manual editing mistakes
This section explains the most common banking problems and how to resolve them quickly.
•MLS 2026 balance differs from the bank statement
•Outstanding amounts seem incorrect
•“The numbers don’t jive”
Reconciliation has not been performed.
1.Open:
oBank → Reconcile
2.Compare cleared checks against the statement
3.Mark all cleared checks
4.Process the reconciliation
5.Verify deposits and service charges were entered
Also verify:
•interest postings
•bank fees
•manual adjustments
•Outstanding totals keep growing
•Very old checks still appear
•Cash balance looks artificially low
Checks were never reconciled.
Run:
•Outstanding Checks Report
Review old checks carefully.
If checks actually cleared:
•reconcile them
If checks were lost or replaced:
•void them properly
•Printer jam
•Misaligned check
•Partial printing
•Smudged output
Do NOT rewrite the check manually unless necessary.
Instead:
1.Open:
oCheck Editor
2.Highlight the check
3.Select:
oTools → Reprint
MLS 2026 will print the original check again.
•Payee line too high or low
•Amount boxes misaligned
•Stub printing shifted
Open:
•Tools → Format
Adjust:
•spacing value
Remember:
•6 print lines = 1 inch
If printing is too low:
•subtract spacing
If printing is too high:
•add spacing
Then:
•reprint test checks on plain paper
•Wrong payee
•Wrong amount
•Duplicate check
Do NOT delete the check.
Instead:
1.Highlight the check
2.Select:
oTools → Void
This preserves:
•accounting history
•audit trail
•check numbering integrity
•Balance too high or low
•Duplicate deposits
•Wrong account totals
Open:
•Bank → Edit Transactions
Correct:
•amount
•date
•G/L accounts
Then verify:
•bank balance
•General Ledger totals
•Bank totals differ from G/L
•Ledger appears out of balance
•Financial reports look incorrect
•unreconciled checks
•edited checks
•incorrect G/L accounts
•missing deposits
•one-sided postings
Run:
•Ledger Analysis
Then review:
•banking transactions
•edited checks
•deposits and service charges
Verify every banking transaction has:
•proper Debit
•proper Credit
•Bank statement shows money received
•MLS 2026 balance is too low
Open:
•Bank → Deposits / Charges
Enter:
•deposit amount
•date
•source
•G/L accounts
Save the transaction.
•Check missing from active register
•Old payment cannot be located
The check was moved to history during closing.
Run:
•Check History Report
using a wide date range.
•Totals remain inconsistent
•Outstanding amounts appear incorrect
Run:
•Bank → Resum
This recalculates:
•balances
•outstanding amounts
•transaction totals
Then:
•rerun reports
•verify reconciliation
•Cleared checks still appear on Outstanding Checks report
Reconciliation was never processed fully.
Reopen:
•Reconciliation
Verify checks are marked correctly.
Then:
•Exit and process the reconciliation
•Totals suddenly changed
•Reports no longer match prior printouts
Editing historical banking transactions can affect:
•balances
•General Ledger totals
•A/P
•Payroll
•reconciliation
Review:
•edited transaction
•associated G/L entries
•related accounting modules
Sometimes the safest correction is:
•voiding the incorrect check
•reissuing a corrected one
When something appears wrong:
1.Verify reconciliation
2.Review outstanding checks
3.Verify deposits and charges
4.Run Bank Register
5.Run Outstanding Checks Report
6.Run Ledger Analysis
7.Verify edited or voided checks
8.Use Resum if totals still appear incorrect
Most banking problems are NOT caused by software failures.
They are usually caused by:
•skipped reconciliation
•delayed posting
•duplicate entries
•manual changes
•incomplete processing
Consistent procedures prevent almost all banking discrepancies.
This section works closely with:
•Bank Reconciliation
•Writing Checks
•Posting Deposits and Charges
•Editing / Reprinting Checks
•Check Registers
•General Ledger Analysis
•Monthly Banking Checklist
Together, these sections provide a complete banking management and recovery workflow within MLS 2026.Enter topic text here.