|
<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Payroll > Payroll Processing > Writing payroll checks |
Once:
•Gross Pay
•deductions
•withholding
•Net Pay
have all been calculated and verified:
👉 payroll checks may then be processed and printed.
MLS 2026 automatically creates:
•payroll checks
•payroll accounting entries
•bank transactions
•payroll history records
during this procedure.
To begin payroll check printing:
👉 select:
•Payroll Process
•Write Checks
from the Payroll menu.
The system will then prompt for several items needed to create the payroll checks.
Enter:
👉 the payroll check date
This is:
•the official payroll payment date
•the date printed on employee checks
•the date used for payroll accounting entries
⚠️ Be sure the date matches:
•your payroll records
•payroll reports
•bank processing requirements
Select:
👉 the bank account
against which the payroll checks will be written.
This account should normally be:
•the dedicated payroll checking account
or
•the company operating account used for payroll processing.
MLS 2026 will:
•deduct payroll amounts
•create bank transactions
•track payroll checks
against the selected account automatically.
The system displays:
👉 the next available payroll check number
for the selected bank account.
You may:
•accept the displayed value
or
•enter a different starting number if necessary.
This is especially useful when:
•switching check stock
•replacing damaged checks
•continuing from manually written checks
•restarting after printer problems
After the setup information is entered:
👉 MLS 2026 processes all payroll checks automatically.
The system will:
•calculate final Net Pay
•generate payroll checks
•create accounting entries
•update payroll totals
•update bank account balances
•prepare check printing
for all employees included in the payroll batch.
Once payroll processing is complete:
👉 the system prompts you to print the payroll checks.
⚠️ Before printing live checks:
it is strongly recommended that you:
•test alignment
•verify printer setup
•confirm check stock positioning
using plain paper first.
This helps avoid:
•wasted check stock
•alignment errors
•printer jams
•payroll check reprocessing
All payroll checks are automatically:
👉 saved in the Bank Account system
This provides:
•historical payroll records
•bank reconciliation support
•payroll audit tracking
•easy reprinting capability
Payroll checks become part of:
•the bank ledger
•check history
•accounting records
automatically.
If a payroll check must be reprinted due to:
•printer jams
•damaged checks
•alignment problems
•lost printouts
simply access:
👉 Bank → Check
and locate the payroll check within the Bank Check system.
The stored payroll check may then be:
•reviewed
•edited if necessary
•reprinted
using the normal bank check processing functions.
⚠️ Before releasing payroll checks:
Always verify:
•employee names
•payroll dates
•check amounts
•bank account selection
•check numbering
•printer alignment
Payroll corrections after checks are distributed can become:
•time consuming
•confusing
•expensive
particularly once:
•taxes
•accounting
•bank reconciliation
have already been processed.
A typical payroll cycle should follow this order:
1.Calculate Gross Pay
2.Review payroll values
3.Calculate deductions and withholding
4.Review Net Pay
5.Process payroll checks
6.Print payroll reports
7.Verify General Ledger postings
8.Backup payroll data
When writing payroll checks:
•Verify payroll totals before printing
•Confirm bank account selection carefully
•Test print alignment on plain paper
•Review check numbering
•Retain payroll reports for audit purposes
•Reconcile payroll bank activity regularly
•Backup payroll data after processing
This section works closely with:
•Gross Pay Processing and Review
•Payroll Withholding Calculations and Net Pay
•Bank Account Processing
•Payroll Reports
•Payroll Troubleshooting
•Payroll Year-End Closing
Together, these sections provide a complete payroll processing and payroll check management workflow within MLS 2026.