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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Payroll > Payroll Processing > Performing payroll accounting |
Once payroll checks have been:
•calculated
•processed
•printed
the final payroll step is:
👉 Payroll Accounting
This procedure performs:
•final payroll posting
•payroll total updates
•General Ledger accounting
•liability updates
•payroll history processing
and officially closes the payroll cycle.
⚠️ Payroll processing is NOT complete until Payroll Accounting has been performed.
After payroll checks have been created:
👉 select:
•Payroll Processing
•Accounting
from the Payroll menu.
The system will then perform:
👉 final payroll processing
for the payroll period currently open.
Payroll Accounting performs several critical functions automatically.
These include:
•Updating employee payroll totals
•Updating deduction balances
•Posting payroll expenses
•Posting payroll liabilities
•Updating payroll history
•Updating General Ledger accounts
•Updating withholding totals
•Finalizing payroll records
•Closing the payroll batch
This step officially commits the payroll information into the accounting system.
MLS 2026 is a fully integrated accounting system.
When Payroll Accounting is performed:
👉 payroll transactions are automatically posted
to:
•expense accounts
•payroll liability accounts
•tax withholding accounts
•deduction liability accounts
•bank accounts
based on the:
👉 payroll General Ledger defaults
configured during payroll setup.
⚠️ Payroll Accounting must be performed to maintain:
•accurate payroll totals
•employee balances
•deduction records
•General Ledger integrity
Without Payroll Accounting:
•payroll totals remain incomplete
•accounting balances may be incorrect
•liabilities may not update properly
•payroll reports may become inaccurate
MLS 2026 protects the payroll system from overlapping payroll periods.
If Payroll Accounting has NOT been completed:
👉 the system will NOT allow another payroll period to begin.
This protection helps prevent:
•duplicate payroll processing
•accounting corruption
•payroll overlap errors
•incorrect employee totals
The normal payroll cycle is:
1.Gather payroll activity
2.Calculate Gross Pay
3.Review payroll earnings
4.Calculate deductions and withholding
5.Review Net Pay
6.Print payroll checks
7.Perform Payroll Accounting
8.Print payroll reports
9.Backup payroll data
⚠️ Skipping Payroll Accounting interrupts the payroll cycle.
Before performing Payroll Accounting:
👉 verify:
•payroll totals
•payroll checks
•deductions
•withholding
•General Ledger defaults
because once accounting is processed:
•payroll records become part of permanent accounting history.
Corrections after accounting is finalized are generally more difficult and may require:
•payroll adjustments
•reversing entries
•accounting corrections
Before running Payroll Accounting:
Review:
•Gross Pay totals
•Net Pay totals
•tax withholding
•payroll deductions
•payroll advances
•check amounts
•employee payroll reports
•General Ledger defaults
This final review helps prevent:
•accounting discrepancies
•tax reporting errors
•payroll correction work
The Payroll Accounting process is one of the most important safeguards in MLS 2026.
It ensures:
•payroll records remain balanced
•accounting stays synchronized
•liabilities remain accurate
•employee totals are maintained properly
This integration is one of the major strengths of the MLS payroll system.
When performing Payroll Accounting:
•Verify payroll completely before final processing
•Confirm payroll checks printed correctly
•Review deduction and withholding totals
•Verify General Ledger defaults
•Print payroll reports before closing
•Backup payroll data after processing
•Reconcile payroll bank activity regularly
This section works closely with:
•Gross Pay Processing and Review
•Payroll Withholding Calculations and Net Pay
•Writing Payroll Checks
•Payroll Tax Setup
•General Ledger Processing
•Payroll Reports
•Payroll Troubleshooting
Together, these sections provide a complete payroll accounting and payroll management workflow within MLS 2026.