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<< Click to Display Table of Contents >> Navigation: MLS 2026 Operations & Reference Guide > Inventory > Inventory Returns Processing |
There are many situations where inventory must be returned to:
•vendors
•manufacturers
•distributors
during normal business operations.
Common reasons include:
•defective parts
•incorrect shipments
•warranty returns
•overstock conditions
•superseded inventory
•duplicate orders
MLS 2026 provides a fully integrated:
👉 Inventory Returns system
to simplify:
•inventory adjustments
•vendor credits
•Accounts Payable reconciliation
•General Ledger posting
•inventory tracking
throughout the return process.
The Returns system automatically handles:
•inventory quantity adjustments
•accounting entries
•vendor credits
•historical tracking
while generating:
👉 a printed return credit document
for business records.
All returns are processed:
👉 per vendor.
This ensures:
•proper vendor credit tracking
•accurate Accounts Payable handling
•organized return processing
throughout MLS 2026.
When starting a return:
👉 the first step is selecting the vendor.
You may:
•browse the vendor list
or
•use the search function
to locate the proper supplier.
Once selected:
👉 MLS 2026 displays:
•vendor code
•vendor name
•processing date
•return reference number
for the return transaction.
Initially:
👉 the return list is empty.
Each item being returned must be added manually by selecting:
👉 Add.
This is considered:
👉 an immediate processing operation.
Unlike Purchase Orders:
👉 returns are generally completed in one session.
The system does not normally expect:
•partial saving
•delayed editing
•multi-stage processing
for return transactions.
However:
👉 additional returns may be processed later whenever necessary.
After entering each inventory item:
👉 always select:
•Save
to retain the information.
If Save is not selected:
👉 the return item will not be retained.
Enter:
👉 the manufacturer's part number
for the inventory item being returned.
⚠️ Always use:
👉 the actual factory part number
rather than:
•internal shortcuts
•alternate codes
•informal descriptions
This helps ensure:
•accurate vendor processing
•correct credits
•inventory consistency
•purchasing accuracy
throughout the system.
If the part already exists in inventory:
👉 MLS 2026 automatically retrieves:
•descriptions
•inventory information
•stocking status
•historical data
when the:
👉 Tab key
is pressed.
If the item does not exist:
👉 the information may be entered manually.
The:
👉 Description
field identifies:
👉 the inventory item being returned.
This should clearly describe:
•the part
•component
•supply item
for vendor reference and internal records.
The:
👉 Inventory?
field indicates whether:
👉 the item is normally stocked.
This helps MLS 2026 properly manage:
•inventory quantities
•stock adjustments
•inventory statistics
during return processing.
MLS 2026 automatically suggests:
👉 the current quantity remaining in stock.
You should then enter:
👉 the actual quantity being returned.
This quantity may be:
•all remaining stock
or
•only part of the inventory quantity.
The:
👉 Credit per Unit
field contains:
👉 the vendor credit amount
for:
👉 ONE individual item.
⚠️ Do NOT enter:
👉 the total extended value.
MLS 2026 automatically calculates:
👉 the total credit
based on:
•quantity returned
×
•credit per unit.
The:
👉 Reference
field should contain:
•RMA numbers
•authorization codes
•warranty references
•shipment notes
•return explanations
or any information explaining:
👉 why the return is occurring.
This information can become extremely valuable later when:
•tracking vendor credits
•resolving disputes
•reviewing return history
•auditing purchasing activity
within the business.
When all inventory items have been entered:
👉 select:
•Exit
to complete processing.
MLS 2026 then:
👉 confirms the return transaction
before processing begins.
Once confirmed:
👉 MLS 2026 automatically:
•reduces inventory quantities
•updates inventory history
•adjusts inventory valuation
for the returned items.
The Returns system also automatically updates:
•Accounts Payable
•General Ledger
•vendor balances
•inventory accounting
throughout MLS 2026.
This ensures:
👉 financial records remain synchronized
with:
👉 physical inventory movement.
After processing:
👉 MLS 2026 prints:
•a return credit document
for:
•internal records
•vendor documentation
•accounting verification
•inventory auditing
This creates a permanent record of:
•returned inventory
•expected credits
•vendor transactions
within the business.
Proper inventory return processing is extremely important for:
•inventory valuation
•vendor accountability
•Accounts Payable accuracy
•profitability
•inventory control
Without proper return tracking:
👉 businesses may lose:
•vendor credits
•inventory visibility
•financial accuracy
while creating:
•inventory discrepancies
•accounting problems
•purchasing confusion
throughout operations.
MLS 2026 helps eliminate these issues by fully integrating:
👉 inventory returns
with:
•inventory control
•accounting
•purchasing
•vendor management
throughout the system.
•Always process vendor returns through the Returns system
•Use actual manufacturer part numbers
•Record RMA or authorization numbers carefully
•Verify vendor credit amounts before processing
•Return inventory promptly to avoid vendor disputes
•Maintain printed return records for audit purposes
•Review inventory quantities after large returns
•Confirm vendor credits are properly applied in Accounts Payable
•Use consistent return reference descriptions
•Review recurring returns for quality or purchasing issues
•Avoid manual inventory adjustments for returned parts
This section works closely with:
•Inventory Editor
•Purchase Orders
•Stock Input
•Vendor Management
•Accounts Payable
•Inventory Costing
•Inventory Reports
•General Ledger Integration
•Non-Stocking Parts
•Workorders
Together, these sections provide a complete inventory purchasing, receiving, and return management workflow system within MLS 2026.