The Write Checks option is used for payments that are NOT processed through Accounts Payable.
Typical examples include:
•Loan payments
•Tax payments
•Special contributions
•Owner draws
•Miscellaneous expenses
•One-time payments
•Handwritten checks entered for tracking purposes
⚠️ Important:
Vendor bills that are being managed through Accounts Payable should normally be paid using:
rather than direct bank checks.
This helps maintain:
•proper aging
•vendor history
•payable balances
•reconciliation accuracy
Accessing Check Writing
From the main:
•Bank Services
screen:
1.Highlight the bank account to use
2.Select the Write button
MLS 2026 will display the:
👉 Check Creation screen.
Entering Check Information
Complete all required information on the screen, including:
•Payee information
•Amount
•Check number
•General Ledger accounts
•Notes or stub detail
Vendor Lookup
If the payee already exists in the Vendor file:
•enter the vendor account number
MLS 2026 will automatically retrieve:
•vendor name
•address information
This helps:
•speed entry
•reduce typing errors
•maintain consistency
Manual Payees
If the payee is not a vendor:
•manually enter the name and address information
This is common for:
•miscellaneous payments
•special reimbursements
•temporary recipients
Search Button
The Search button may be used to:
•locate vendor records
•locate bank information
•speed account selection
Check Stub Information
Additional detail may be entered for printing on the:
•check stub
Examples:
•invoice references
•descriptions
•payment explanations
•account notes
This information can be very helpful later during:
•reconciliation
•audits
•vendor discussions
Handwritten Checks
MLS 2026 also supports:
👉 manually written checks.
If you already physically wrote the check:
•enter the actual check number used
The system will then:
•track the payment
•update balances
•record the transaction properly
This is especially useful for:
•emergency payments
•manual field payments
•temporary situations
•businesses transitioning from handwritten checks
Viewing the Check
Select:
•View
to preview the check before processing.
This allows you to verify:
•payee information
•amounts
•formatting
•check detail
before finalizing the transaction.
Processing the Check
When you exit the check entry screen, MLS 2026 will ask whether you wish to:
👉 Process the check.
If you answer:
•Yes
the system will:
•store the transaction
•update the bank balance
•post General Ledger activity
•record the check permanently
If you answer:
•No
the transaction will not be finalized.
General Ledger Posting
Checks written through Banking automatically create General Ledger transactions.
Typical posting behavior:
Check Written
Expense (Debit)Bank Account (Credit)Expense\ (Debit) \\ Bank\ Account\ (Credit)Expense (Debit)Bank Account (Credit)
This:
•records the expense
•reduces the bank balance
Important Operational Notes
•Verify check numbers carefully
•Preview checks before processing
•Use Accounts Payable for normal vendor billing
•Enter handwritten checks promptly
•Include meaningful notes whenever possible
•Reconcile bank accounts regularly
Recommended Companion Sections
This section works closely with:
•Posting Deposits and Charges
•Editing / Reprinting Checks
•Bank Reconciliation
•Accounts Payable Check Processing
•General Ledger Posting
•Banking Reports
Together, these sections provide complete banking and payment management within MLS 2026.