The Bank Accounts system is used to track all banking activity within MLS 2026.
Each account is maintained separately, allowing you to manage:
•Checking accounts
•Savings accounts
•Credit card clearing accounts
•Payroll accounts
•Certificates of deposit
•Other financial accounts
MLS 2026 supports up to 1,396 active bank accounts, which is far more than most businesses will ever require.
Because the banking system is fully integrated with the:
•General Ledger
•Accounts Payable
•Payroll
•Receivables
many transactions are updated automatically throughout the system.
Navigation
The lower browse window displays all bank accounts currently in the system.
You can quickly reorder the listing by selecting:
•ID#
or
•Bank
in the browse header.
This allows accounts to be sorted alphabetically by:
•account code
•bank name
for faster lookup.
Editing Accounts
When a bank account is highlighted, all related data appears in the upper portion of the screen.
You may:
•review
•edit
•update
the displayed information directly.
After making changes:
👉 always select Save
to permanently retain the updated information.
Bank Controls
Add
Creates a new bank account record.
A blank data screen will appear for entry of:
•account information
•balances
•defaults
•General Ledger settings
Save
Saves all additions or changes made to the highlighted bank account.
Write
Writes checks directly from the bank account.
⚠️ Important:
This option writes checks directly from Banking and is separate from the Accounts Payable payment process.
See:
for complete details.
Edit
Allows editing of:
•completed checks
•deposits
•service charges
•interest entries
See:
for additional information.
Post
Used to post:
•Deposits
•Service Charges
•Interest
See:
•Posting Deposits / Service charges / Interest
for detailed procedures.
Reports
Displays all reporting options associated with:
•bank balances
•transactions
•reconciliations
•account activity
Tools Menu
Reprint
Reprints the highlighted check.
Void
Voids the highlighted check.
Reconcile
Used to identify which checks and deposits have cleared the bank.
This is one of the most important banking functions because it verifies:
•account accuracy
•cleared activity
•actual bank balances
Close
Performs a periodic closing that moves completed transactions into history.
This affects:
•all bank accounts
Resum
Recalculates:
•balances
•outstanding amounts
•transaction totals
This utility is useful if totals appear incorrect.
View History
Displays historical banking activity and archived checks.
Format
Selects the printed check format from available options.
See:
for additional details.
Delete Bank
Deletes the highlighted bank account.
⚠️ Strongly discouraged.
Historical bank information is extremely valuable for:
•audits
•reconciliation
•troubleshooting
•tax preparation
It is generally better to retain old accounts rather than delete them.
Defaults
Establishes default General Ledger accounts for:
•Accounts Payable
•Payroll
•Banking activity
These defaults help automate posting throughout the system.
Bank Account Data Fields
System Number
The System Number is the internal identifier assigned to the bank account.
It may contain:
•letters
•numbers
or
•both
Example:
Choose codes that are:
•short
•meaningful
•easy to recognize
Bank Name
Enter the full formal name of the financial institution.
Bank Account Number
Enter the actual bank account number associated with the account.
This should be taken directly from:
•bank statements
or
•official banking documents
⚠️ Important:
Not all numbers printed on checks identify the account itself. Some identify:
•the bank
•routing information
•check numbers
Current Balance
The Current Balance reflects:
👉 all activity already entered into MLS 2026
including:
•outstanding checks
•unreconciled transactions
When first setting up the system:
•enter the beginning account balance carefully
Last Check Number
MLS 2026 tracks check numbering separately for each account.
If you wish to begin with a specific check number:
•enter it here
The system will automatically continue numbering from that point.
Debit G/L Account
This field contains the default General Ledger account associated with the bank account.
Examples:
•payroll account
•operating checking account
•savings account
The value entered here is commonly used as the default posting account during processing.
Outstanding Amount
This field totals:
👉 checks that have not yet cleared the bank.
Even though the checks may still be outstanding:
•the money is already considered committed
•the amount is already deducted from the available balance
Outstanding Checks
Displays the number of unreconciled checks currently outstanding.
G/L Defaults
Bank transactions often generate automatic General Ledger postings.
The displayed defaults provide:
•standard Debit accounts
•standard Credit accounts
used during processing.
These values may still be overridden during individual transactions if needed.
⚠️ Important:
Default accounts should always match valid accounts in your General Ledger structure.
Incorrect defaults can cause:
•posting errors
•balancing problems
•inaccurate reports
Important Operational Notes
•Bank balances should be reconciled regularly
•Outstanding checks should be reviewed monthly
•Default accounts should be verified carefully
•Old bank accounts should rarely be deleted
•Banking activity affects the General Ledger automatically
Recommended Companion Sections
This section works closely with:
•Write Checks
•Posting Deposits and Charges
•Bank Reconciliation
•Check Editing and Reprinting
•Banking Reports
•General Ledger Defaults
Together, these sections provide a complete operational banking workflow within MLS 2026.