MLS 2026 provides a comprehensive:
👉 Stock Input system
for:
•receiving inventory
•updating stock quantities
•processing Purchase Orders
•applying parts to workorders
•updating accounting
•maintaining inventory costing
throughout the business.
Although inventory quantities can technically be adjusted manually:
👉 the Stock Input system is the preferred method
because it automatically handles:
•inventory valuation
•average cost calculations
•Accounts Payable posting
•workorder integration
•inventory history
•backorder tracking
•General Ledger posting
with far greater accuracy and efficiency.
The Stock Input system is tightly integrated with:
•Purchase Orders
•Inventory
•Workorders
•Accounts Payable
•General Ledger
•Vendor Tracking
within MLS 2026.
Two Methods Of Stock Input
Inventory may be received:
•from an existing Purchase Order
or
•directly from a vendor invoice
without a Purchase Order.
Both methods use the same:
👉 Stock Input processing system.
The Stocking Items Tab
The first screen displayed is:
👉 Stocking Items.
This tab is used to:
•verify received quantities
•update pricing
•process backorders
•add additional items
•review incoming inventory
for the shipment being received.
Loading Purchase Orders
If inventory was ordered through:
👉 Purchase Orders
the Purchase Order may be selected from:
•the available list
or
•the lookup search control.
Once selected:
👉 all outstanding items
from that Purchase Order are displayed automatically.
Receiving Inventory
For each inventory item:
👉 highlight the line item
then enter:
👉 the quantity actually received.
Example:
If:
•20 units were ordered
and
•10 arrived
then:
👉 enter 10 as Received.
MLS 2026 automatically places:
👉 the remaining 10
on:
👉 Backorder.
Cancelling Remaining Backorders
If the remaining quantity:
👉 will NOT be shipped later
simply change:
👉 Backorder
to:
👉 0.
This closes the outstanding balance for that item.
Verifying Vendor Pricing
During Stock Input:
👉 always verify:
•vendor pricing
•actual invoice cost
•retail pricing
against the shipment invoice.
The:
👉 Actual
field should reflect:
👉 the true vendor cost.
The:
👉 Retail
field may also be updated immediately if pricing has changed.
When adjusted:
👉 the inventory record is automatically updated.
This helps maintain:
•current retail pricing
•accurate profitability
•proper inventory valuation
throughout MLS 2026.
Adding Additional Inventory
Additional parts may be added during Stock Input even if:
👉 they were not originally on the Purchase Order.
This is especially useful when:
•vendors substitute items
•additional parts arrive
•emergency additions are included
•extra inventory is purchased
within the same shipment.
The Totals Tab
Once all inventory items are processed:
👉 select the:
•Totals tab
to complete:
•invoice totals
•shipping charges
•tax information
•accounting details
for the receipt.
Totals Automatically Calculated
MLS 2026 automatically calculates:
•total parts cost
•total core cost
•vendor subtotal
•overall inventory totals
based on the inventory entries.
These values should normally NOT be manually edited.
If corrections are required:
👉 adjust the individual inventory line items
rather than changing totals directly.
Additional Totals Information
Normally the following fields require manual entry:
•Shipping Charges
•Prepaid Tax
•Vendor Invoice Number
These values are taken directly from:
👉 the vendor invoice.
Multiple Receipts On The Same Purchase Order
Purchase Orders may be revisited multiple times.
Example:
•first shipment partially arrives
•remaining items stay on backorder
•additional shipments arrive later
When the Purchase Order is reopened:
👉 MLS 2026 displays only:
•the outstanding backordered items.
Receiving then continues normally.
This greatly simplifies:
•partial shipments
•delayed deliveries
•ongoing vendor fulfillment
within the purchasing workflow.
Receiving Parts From Purchase Orders
When:
👉 Stock Input
is selected:
👉 MLS 2026 first asks whether the inventory belongs to:
•an existing Purchase Order.
If:
👉 Yes
the Purchase Order number may be:
•entered directly
or
•selected from a lookup list.
All remaining Purchase Order items then display automatically.
Receiving Parts Without Purchase Orders
If inventory was not ordered through:
👉 a Purchase Order
select:
👉 No
when prompted.
The Stock Input screen will open blank, allowing:
👉 manual entry
of:
•vendor information
•inventory items
•pricing
•quantities
directly from the invoice.
Stock Input Display Tabs
The Stock Input system contains:
👉 two primary tabs.
Stocking Items Tab
Displays:
•inventory items
•receiving quantities
•vendor pricing
•workorder assignments
•inventory details
Totals Tab
Displays:
•invoice totals
•accounting totals
•shipping charges
•General Ledger assignments
•vendor invoice information
Control Buttons
The Stock Input window contains several important controls.
Save
Used after:
•adding
•editing
•modifying
inventory records.
⚠️ Always Save after changes.
Add
Used to:
👉 add new inventory items
to the receiving list.
Delete
Removes:
👉 the highlighted inventory line item.
Exit / Process
Used only after:
👉 all receiving activity is complete.
This button:
•processes inventory
•updates accounting
•posts General Ledger entries
•updates Accounts Payable
•adjusts inventory quantities
throughout MLS 2026.
Inventory Receiving Fields
Each Stock Input line item contains important receiving information.
Vendor
Enter:
👉 the vendor's Accounts Payable account number.
MLS 2026 automatically displays:
👉 the vendor name.
Date
Defaults to:
👉 today's date
but may be edited if necessary.
Item
Displays:
•part number
•description
for the inventory item.
If the part already exists:
👉 MLS 2026 retrieves:
•descriptions
•inventory history
•pricing data
automatically.
If not:
👉 descriptions may be entered manually.
Workorder Assignment
If inventory should immediately transfer to:
👉 a workorder
enter the:
👉 workorder number.
If left blank:
👉 inventory is added to stock.
Taxable & Core Flags
These fields identify whether:
•sales tax applies
•core processing applies
to the inventory item.
Core Charge
Enter:
👉 the core amount
associated with the inventory item if applicable.
Commission
If a commission applies:
👉 enter the employee code
to associate commission activity with the part sale.
Environmental Charges
Environmental or hazardous waste fees may be assigned:
👉 per item.
Enter:
👉 the amount per unit
rather than the total invoice amount.
Department Assignment
If the part applies to:
👉 a specific workorder department
enter the department code.
Ordered / Received / Backorder
MLS 2026 tracks:
•quantities ordered
•quantities received
•outstanding backorders
automatically.
Backorders are calculated whenever:
👉 Received is less than Ordered.
P/O Price vs Actual Cost
The system displays:
👉 the Purchase Order price
or:
👉 last known vendor cost
as a default.
Always verify:
👉 the Actual cost
against the vendor invoice.
Retail Pricing Updates
Current inventory retail pricing is displayed automatically.
If pricing has changed:
👉 enter the new Retail value.
MLS 2026 updates:
👉 the inventory record automatically.
Totals Processing
The Totals tab summarizes:
•parts totals
•core totals
•shipping charges
•taxes
•invoice totals
for the shipment.
General Ledger Integration
MLS 2026 also processes:
👉 General Ledger postings
during Stock Input.
Typical account usage includes:
•Inventory Asset accounts
•Parts Expense accounts
•Accounts Payable liability accounts
•Shipping Expense accounts
•Tax accounts
This creates:
👉 complete accounting integration
throughout inventory processing.
Processing Inventory
When:
👉 Exit / Process
is selected:
👉 MLS 2026 automatically:
•updates inventory
•updates costing
•applies parts to workorders
•updates Accounts Payable
•posts General Ledger activity
•updates Purchase Orders
•adjusts inventory quantities
throughout the system.
Printing Labels
After processing:
👉 MLS 2026 may print:
•inventory labels
for newly received items.
The operator may:
•specify label quantities
•skip unused labels
•choose starting label positions
to avoid wasting label sheets.
Many businesses use:
👉 removable duplicate labels
to:
•place one on inventory
•place another on the workorder copy
for billing verification and inventory auditing.
Summary Reports
MLS 2026 may also print:
👉 a Stock Input Summary Report
listing:
•all received inventory
•quantities
•costs
•pricing
•receiving totals
This report is frequently used as:
•an audit tool
•receiving verification
•accounting support documentation
within the business.
Why Stock Input Matters
The Stock Input system is one of the most important inventory control functions within MLS 2026.
It helps ensure:
•accurate inventory quantities
•proper inventory valuation
•correct accounting
•current pricing
•workorder accuracy
•vendor accountability
while greatly reducing:
•manual calculations
•duplicate data entry
•receiving mistakes
•inventory discrepancies
throughout the operation.
Recommended Best Practices
•Always use Stock Input for receiving inventory
•Verify Actual vendor pricing carefully
•Update Retail pricing when costs change
•Process backorders consistently
•Use Purchase Orders whenever possible
•Apply special-order parts directly to workorders
•Review inventory totals before processing
•Never manually adjust inventory costing when receiving stock
•Print receiving summaries for audit purposes
•Maintain accurate vendor invoice numbers
•Review General Ledger account assignments periodically
•Use inventory labels for improved stock organization
Recommended Companion Sections
This section works closely with:
•Purchase Orders
•Inventory Editor
•Inventory Costing
•Vendor Management
•Workorders
•Accounts Payable
•Pricing Tables
•Stocking Parts
•Non-Stocking Parts
•Inventory Reports
•General Ledger Integration
Together, these sections provide a complete inventory receiving and purchasing workflow system within MLS 2026.