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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Payroll > Setup of Employee Records |
A Payroll record must be created for every employee who will be paid through MLS 2026.
The employee record is used throughout the system for:
•payroll processing
•labor tracking
•commission calculations
•workorder assignments
•General Ledger posting
•payroll history
•reporting
Because MLS 2026 is highly integrated, the employee code assigned here is also used within:
•Workorders
•Labor Entries
•Productivity Tracking
•Commission Calculations
•Payroll Reports
For this reason:
⚠️ employee setup should be completed carefully and consistently.
For new employees, you must also create the employee in:
👉 Tools → Setup → Costing
This step is required for:
•labor tracking
•technician productivity
•commission calculations
•workorder posting
If the employee is not established properly in both locations:
•labor reporting may be incorrect
•commissions may not calculate properly
•payroll tracking may become inconsistent
The employee record controls:
•how payroll is calculated
•how taxes are withheld
•how commissions are tracked
•where payroll expenses post in the General Ledger
Errors in employee setup can lead to:
•incorrect payroll checks
•tax reporting problems
•inaccurate commissions
•accounting discrepancies
Taking a few extra minutes during setup prevents many payroll issues later.
Employee records may include:
•employee code
•name and address
•Social Security number
•pay type
•withholding information
•commission structure
•payroll deductions
•tax status
•General Ledger defaults
Some of this information affects:
•payroll calculations
•year-end reporting
•W-2 generation
•tax deposits
When creating employee records:
•Use consistent employee codes
•Verify spelling of legal names
•Confirm Social Security numbers carefully
•Review tax withholding settings
•Verify commission and labor tracking setup
•Confirm G/L posting defaults
Before processing payroll for a new employee:
✅ verify that:
•the employee exists in Payroll
•the employee exists in Costing Setup
•labor tracking works properly
•commissions calculate correctly
This helps ensure accurate integration throughout MLS 2026.
The next pages explain:
•employee controls
•payroll setup fields
•pay rates
•taxes and deductions
•commissions
•payroll processing
•payroll reporting
•troubleshooting procedures
These sections work together to create a complete payroll management workflow within MLS 2026.