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<< Click to Display Table of Contents >> Navigation: MLS 2026 Operations & Reference Guide > Inventory > Inventory Troubleshooting Flowchart |
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Examples:
•quantity too high
•quantity too low
•negative inventory
•missing stock
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•Were parts received through Stock Input?
•Were parts manually adjusted?
•Were workorders edited after posting?
•Were returns processed correctly?
•Was physical inventory reconciled recently?
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👉 Run:
•Stock Balancing
•Parts By Location Report
•Inventory Sales Summary
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👉 Review:
•recent Purchase Orders
•recent Stock Input sessions
•recent Returns Processing
•recent Workorder edits
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•Are Purchase Orders still open?
•Were all received quantities entered?
•Are backorders still active?
•Was Stock Input completed?
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👉 Reopen the Purchase Order
Verify:
•Ordered quantity
•Received quantity
•Backorder quantity
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👉 Use:
•Zero P/O Utility
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•Was the correct partnumber entered?
•Is the part using a superceded number?
•Is the part cross referenced?
•Was the manufacturer name correct?
•Is the location code accurate?
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👉 Use:
•Part Search
•Cross Reference lookup
•Superceded Part lookup
•Location Reports
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👉 Perform physical shelf verification
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•Is a Pricing Table assigned?
•Was the correct markup table used?
•Was pricing recalculated?
•Is Average Cost accurate?
•Were prices manually changed?
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👉 Review:
•Inventory Price Management
•Pricing Tables
•Markup Utilities
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👉 Verify:
•Average Cost
•Last Price Paid
•Table assignments
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•Were parts entered manually instead of Stock Input?
•Was Actual Cost entered correctly?
•Were quantities received properly?
•Was Average Cost edited manually?
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⚠️ Average Cost should rarely be edited manually.
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👉 Review:
•recent Stock Input processing
•vendor invoices
•receiving quantities
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•Was the workorder invoiced properly?
•Was the part added correctly?
•Was the part deleted after posting?
•Was quantity adjusted manually?
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👉 Review:
•workorder history
•inventory transaction activity
•part quantity records
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•Was the part added to a workorder?
•Was the workorder processed?
•Was the partnumber entered consistently?
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👉 Review:
•Non-Stocking Parts report
•Inventory Search
•Workorder history
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•outstanding customer cores
•vendor return credits
•incorrect core quantities
•missing credits
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👉 Review:
•Outstanding Core Report
•Core To Return Report
•Core Processing records
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•Were customer returns processed?
•Were vendor returns completed?
•Were quantities entered correctly?
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•Were filters correct?
•Was the proper date range selected?
•Are location codes consistent?
•Are manufacturer names standardized?
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👉 Re-run reports with:
•broader date ranges
•corrected filters
•verified coding
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👉 Perform:
•physical reconciliation
•inventory balancing
•report comparison auditing
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•inconsistent workflow
•skipping Purchase Orders
•bypassing Stock Input
•manual quantity changes
•incomplete balancing
•inconsistent coding
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1.Stop manual inventory edits
2.Print current inventory reports
3.Review recent transactions
4.Reconcile physical inventory
5.Correct workflow procedures
6.Retrain staff if necessary
7.Rebuild inventory accuracy gradually
Purchase Order
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Stock Input
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Inventory Update
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Workorder Usage
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Reporting
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Stock Balancing
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Reordering
Following this workflow consistently will prevent the vast majority of inventory problems in MLS 2026.Enter topic text here.