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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Accounts Receivable > Creating an Accounts Receivable Account |
Before you can post any charges to Accounts Receivable, the client must have an established A/R account.
When a client is allowed to pay later, MLS 2026 tracks that balance through the Receipts (Accounts Receivable) module until it is fully paid.
To create a new A/R account:
•Go to Finance → Receivable
•Select Add
•Indicate whether the account is for an existing service client
This is the most important and most frequently used setup.
If the client has had service work performed or parts sold, they already exist in your client database.
•Select Yes when prompted
•Browse and select the correct client
MLS 2026 will automatically create the A/R account using:
A/R Number = E + Customer Number
This number is critical because it:
•Links the A/R account to the service client record
•Allows automatic transfer of charges from workorders into A/R
•Eliminates the need for manual posting in most cases
If this number is incorrect or bypassed:
•Workorders may not transfer
•Balances may appear missing
•Manual corrections may be required
Some accounts are not tied to your service database.
Examples:
•Warranty companies
•Third-party billing accounts
•Fleet or corporate billing entities not tracked as service clients
•Select No when prompted
•Create the account manually
These accounts are assigned an A/R number beginning with:
A + sequential number
When posting a workorder to a non-service account:
•Enter the A/R number in the Alternate Billing field on the workorder
Without this step:
•Charges will NOT transfer to the correct A/R account
After creating the account, it will appear in the A/R account list.
You must then assign:
•Billing Cycle
•Flag Codes
These control:
•When statements are generated
•Whether the account is active, restricted, or on HOLD
(See Editing A/R Accounts for full details.)
If a workorder is closed with a balance due before the A/R account is created:
•Create the A/R account afterward
•Press Refresh in A/R
MLS 2026 will automatically:
•Locate the posted balance
•Attach it to the newly created account
•Update totals correctly
Always create the A/R account before closing a workorder with a balance due.
This ensures:
•Immediate and accurate posting
•No missing balances
•Minimal cleanup work later