MLS 2026 includes a fully integrated:

👉 Employee Time Clock

system that allows employees to:

•clock in

•clock out

•track work sessions

•record break periods

•accumulate payroll hours

automatically.

The Time Clock integrates directly with:

•Payroll Processing

•Gross Pay calculations

•employee payroll records

•payroll reporting

This helps eliminate:

•manual time calculations

•handwritten timecards

•payroll hour entry errors

while improving payroll accuracy.

Accessing the Time Clock

The:

👉 Time Clock

is accessed from:

•the main toolbar

•using the Clock icon

•through the Employees menu

Employees use this function throughout the day to:

•begin work sessions

•stop work sessions

•track breaks

•accumulate hours worked

Using the Time Clock

At the beginning of the workday:

👉 the employee selects:

•New

to create a new daily timecard record.

Once the record opens:

👉 the employee selects their name

from the Employee list using the dropdown selection box.

Starting a Work Session

To begin working:

👉 the employee presses:

•the Start button

for the session.

The system immediately begins:

•recording the work period

•tracking elapsed time

•accumulating payroll hours

automatically.

Taking Breaks

When the employee:

•leaves for lunch

•takes a break

•temporarily leaves work

they return to the Time Clock screen and:

👉 press the Stop button

to end the current work session.

This prevents:

•accidental over-calculation of hours

•incorrect payroll totals

•inaccurate overtime calculations

Returning From Breaks

When the employee returns to work:

👉 they again access the Time Clock

and:

•start the next available session

The employee may:

•clock in and out multiple times during the day

as necessary.

Each work session is tracked separately and accumulated into:

👉 the total daily hours worked.

Daily Timecards

⚠️ A new timecard record must be created each workday.

The system organizes timecards by:

•employee

•date

•work sessions

This structure helps maintain:

•accurate payroll history

•organized reporting

•reliable payroll calculations

Time Card Editor

The:

👉 Time Card Editor

allows management to:

•review timecards

•edit entries

•create manual records

•correct mistakes

The editor is accessed separately through:

👉 Payroll → Edit

or the Payroll Edit functions.

Time Card Display

Within the editor:

👉 current timecards are displayed:

•by employee

•by date order

The screen shows:

•check-in times

•check-out times

•work sessions

•total calculated time

for each employee.

Manual Entries

Timecards may also be entered manually.

This is useful when:

•employees forget to clock in

•hardware problems occur

•prior records must be reconstructed

•management enters corrected data

To manually create a timecard:

👉 select:

•Add

Then enter:

•employee code

•date

•start times

•stop times

as prompted.

Editing Timecards

Any displayed timecard may be edited.

To modify a timecard:

👉 highlight the desired entry

and make the necessary changes.

Once editing is complete:

👉 select:

•Save

to retain the changes.

MLS 2026 automatically:

•recalculates the total hours

•updates payroll calculations

for the modified record.

Time Clock Reports

Detailed Time Clock reports are available through:

👉 Payroll Reports

These reports may be used for:

•payroll verification

•employee review

•labor tracking

•attendance monitoring

•payroll auditing

Automatic Payroll Integration

One of the major advantages of the MLS 2026 Time Clock system is:

👉 automatic payroll integration.

During:

👉 Payroll Processing → Gross Pay

the system automatically:

•calculates timecard totals

•applies payroll hours

•updates employee payroll records

•closes processed timecards

This greatly simplifies payroll preparation.

Why Accurate Time Tracking Matters

⚠️ Accurate employee time tracking is critical for:

•payroll accuracy

•overtime compliance

•labor reporting

•employee accountability

•payroll auditing

Improper or incomplete time records can create:

•payroll disputes

•overtime errors

•labor law issues

•accounting discrepancies

Recommended Time Clock Policies

Businesses should establish clear policies regarding:

•clock-in requirements

•break procedures

•overtime approval

•manual corrections

•missed punches

•supervisor review

Clear procedures help ensure:

•consistent payroll processing

•accurate labor records

•fewer payroll corrections

Recommended Best Practices

When using the Time Clock system:

•Require employees to clock in/out consistently

•Review timecards regularly

•Correct missing punches promptly

•Verify overtime carefully

•Use manual entries only when necessary

•Retain time reports for payroll audit purposes

•Review payroll totals before final processing

Recommended Companion Sections

This section works closely with:

•Gross Pay Processing and Review

•Employee Pay Methods