Whenever payroll tax deposits are made:
👉 the payments must also be recorded within MLS 2026.
This process:
•updates payroll liabilities
•records the payment
•updates accounting balances
•reduces tax obligations
•maintains payroll accuracy
The Payroll Tax Payment system supports:
•printed checks
•electronic payments
•Federal tax deposits
•State tax payments
•unemployment payments
•disability payments
all fully integrated with:
👉 Payroll Accounting and the General Ledger.
Starting Tax Payment Processing
To process payroll tax payments:
👉 select the Payroll Tax Payment option
from the Payroll Processing menu.
The system first prompts for:
•the bank account to be used
•the payment date
These values determine:
•where the funds will be withdrawn
•the accounting date of the payment
Tax Obligation Display
Once the payment screen opens:
👉 the upper section displays all current payroll tax obligations
owed to each agency.
This allows management to quickly review:
•amounts due
•pending liabilities
•required payments
before processing checks or electronic payments.
Tax Payment Buttons
A series of buttons at the bottom of the screen provides access to the different tax categories.
Federal
👉 Used for:
•Federal Withholding
•FICA / Social Security
•Medicare obligations
These are the most common payroll tax deposits.
State
👉 Used for:
•State income tax withholding
for employees subject to state withholding requirements.
FUTA
👉 Used for:
•Federal Unemployment Tax payments
owed by the employer.
SDI
👉 Used for:
•State Disability Insurance payments
where applicable under state law.
SUTA
👉 Used for:
•State Unemployment Tax payments
required by many states.
Automatic Amount Display
When one of the tax buttons is selected:
👉 MLS 2026 automatically displays:
•the amount currently due
•based on payroll processing records
In most cases:
⚠️ the displayed amount should not require modification.
However:
👉 the operator may change the value if adjustments are necessary.
Viewing the Check
Selecting:
👉 View
allows the operator to preview:
•the actual tax payment check
in a popup window before final processing.
This helps verify:
•payment amounts
•payee names
•check formatting
•bank account selection
before checks are issued.
Processing the Payment
Once the information is confirmed:
👉 select:
•OK
The system then asks:
👉 whether the payment should actually be processed.
If:
👉 Yes
is selected:
MLS 2026 will:
•print the check (if applicable)
•update payroll liabilities
•update accounting
•update bank balances
•record the payment transaction
automatically.
Exit
When all required tax payments have been processed:
👉 select:
•Exit
to leave the Payroll Tax Payment system.
Electronic Payment Support
MLS 2026 also supports:
👉 electronic tax payments.
When processing payments:
the system asks:
👉 “Is this performed by electronic payment?”
Electronic Payment = YES
If:
👉 Yes
is selected:
•the system prompts for the electronic payment ID number
This may include:
•EFT confirmation numbers
•ACH reference numbers
•electronic tracking IDs
The payment is then recorded in the system without printing a physical check.
⚠️ The payroll check numbering sequence is NOT affected by electronic payments.
Electronic Payment = NO
If:
👉 No
is selected:
•the next physical check number for the selected bank account is used
and the payment check is printed normally.
Why Payroll Tax Payments Matter
⚠️ Payroll taxes are one of the most heavily monitored accounting areas.
Late or inaccurate payments can result in:
•penalties
•interest
•tax notices
•government enforcement actions
It is extremely important that:
•tax payments are processed accurately
•payment dates are correct
•liabilities are reconciled regularly
Integrated Payroll Accounting
When tax payments are processed:
👉 MLS 2026 automatically updates:
•payroll liabilities
•General Ledger balances
•bank account balances
•payment history
This keeps:
•payroll accounting
•General Ledger accounting
•tax reporting
fully synchronized.
Recommended Best Practices
When processing payroll tax payments:
•Verify tax liabilities before payment
•Confirm payment due dates carefully
•Review payment amounts before processing
•Use electronic payment tracking numbers when applicable
•Print or save payment confirmation reports
•Reconcile payroll liabilities regularly
•Coordinate tax requirements with your accountant or payroll advisor
Recommended Companion Sections
This section works closely with:
•Payroll Withholding Calculations and Net Pay
•Writing Payroll Checks
•Payroll Accounting
•Federal Tax Setup
•State Tax Setup
•General Ledger Processing
•Payroll Reports
•Payroll Troubleshooting
Together, these sections provide a complete payroll tax processing and payroll accounting workflow within MLS 2026.