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<< Click to Display Table of Contents >> Navigation: MLS 2026 Fully Integrated Accounting > Banking > Editing, Voiding, and Reprinting checks |
The Check Editor allows you to:
•modify existing checks
•void checks
•reprint checks
•review completed banking transactions
This utility is especially useful when:
•printers jam
•checks print incorrectly
•posting errors are discovered
•replacement checks are required
From the:
•Bank Account Services
main screen:
1.Select the desired bank account
2.Highlight the check in the browse list
MLS 2026 displays:
•the check listing in the lower browse window
•complete check detail in the upper section of the screen
To modify a check:
1.Highlight the desired check
2.Edit the displayed values
3.Select:
oEdit
to save and process the changes.
The message bar at the bottom of the screen provides explanations for:
•fields
•options
•required values
⚠️ Use caution when editing checks.
It is generally best to avoid changing:
•check numbers
•major accounting values
•original transaction structure
Substantial changes can affect:
•Accounts Payable
•Payroll
•Bank balances
•General Ledger activity
•reconciliation totals
If a check should no longer be valid:
1.Highlight the check
2.Open:
oTools
3.Select:
oVoid
MLS 2026 will:
•cancel the check
•reverse the banking activity
•update balances appropriately
Void processing is preferred over deleting checks because it:
•preserves audit history
•maintains check numbering integrity
•creates a permanent record of the cancellation
If a check jams or prints incorrectly:
1.Highlight the check
2.Open:
oTools
3.Select:
oReprint
MLS 2026 will print the check again using:
•the original data
•original formatting
•original amounts
This is especially useful when:
•printer alignment fails
•paper jams occur
•toner problems interrupt printing
Changing checks can become complex because banking activity is highly integrated throughout MLS 2026.
Check activity may affect:
•Accounts Payable
•Payroll
•Bank balances
•General Ledger transactions
•reconciliation totals
•historical reporting
Whenever possible:
👉 MLS 2026 automatically updates related systems.
However, some advanced or unusual edits may require manual verification afterward.
After modifying a check, verify:
•bank balances
•Accounts Payable totals
•Payroll totals
•General Ledger postings
•reconciliation status
especially if:
•amounts changed
•account numbers changed
•checks were voided
•dates were modified
•Reprint instead of rewriting checks whenever possible
•Void checks rather than deleting them
•Avoid changing historical check numbers
•Verify accounting totals after major edits
•Reconcile bank accounts regularly
Typical situations include:
•Printer jams
•Misaligned checks
•Incorrect payee names
•Wrong amounts entered
•Duplicate checks
•Cancelled payments
•Replacing damaged checks
If totals appear incorrect after editing checks:
Review:
•Bank Reconciliation
•Accounts Payable balances
•Payroll postings
•General Ledger transactions
•Outstanding check totals
Then run:
•Ledger Analysis
or
•Bank Resum
if necessary.
This section works closely with:
•Writing Checks
•Posting Deposits and Charges
•Bank Reconciliation
•Accounts Payable Check Processing
•General Ledger Analysis
•Banking Reports
Together, these sections provide complete banking transaction management within MLS 2026.