Credit Card Processing

MLS 2026 includes fully integrated credit card processing directly within the system.

This allows payments to be processed quickly and securely without requiring a separate standalone terminal.

Credit card transactions may be processed:

•Directly from an open workorder

•During Accounts Receivable posting

•For deposits and partial payments

•For customer refunds and credits

The transaction information is automatically applied to the proper records within MLS 2026.

Integrated Merchant Services

MLS 2026 currently integrates with:

•Gravity Payments

•360 Payments

These providers offer fully internet-based processing and direct integration with the MLS system.

To activate merchant services, contact MasterLink Software:

•Phone: 949-589-3186

•Email: Sales@MasterLinkSoftware.com

We will help coordinate setup with the provider you choose.

Benefits of Integrated Processing

Using integrated processing within MLS 2026 provides several advantages:

•Fast transaction approvals, usually within seconds

•Direct posting to workorders and receivables

•Elimination of duplicate data entry

•Reduced errors from manually entering totals

•Automatic recording of transaction information

•Credit card information printed directly on invoices

•Support for multiple payment methods on a single invoice

•Internet-based processing without requiring dedicated phone lines

•No separate receipt printers or paper rolls required

•Centralized reporting of all transactions

The system can process:

•Sales

•Deposits

•Partial payments

•Credits/refunds

•Multiple-card transactions

Up to four separate credit cards may be applied to a single workorder.

Security and Processing

All credit card processing occurs securely through the selected merchant provider using encrypted internet communications.

MLS 2026 does not replace the merchant provider itself.

Instead, the program securely connects to the provider’s processing network and submits the transaction information electronically.

Processing is significantly faster than older modem-based systems and eliminates:

•Dial-up delays

•Busy signals

•Separate hardware terminals

•Paper receipt storage

Setting Up Merchant Services

To configure processing within MLS 2026:

Go to:

Finance → Merchant Services

Then:

1.Select the provider

2.Open the Setup option

3.Enter the information supplied by your merchant processor

The required setup values are provided directly by the processing company during account activation.

Because setup procedures may vary between providers, always refer to:

•Your merchant agreement

•Provider documentation

•Instructions supplied during activation

MasterLink Software will assist with the MLS integration portion of the setup.

Processing Transactions

Credit card transactions are processed directly from:

•Workorders

•Receivable payment screens

Depending on your hardware configuration, payments may be entered by:

•Swiping the card

•Manually entering card information

•Using integrated card readers

Once approved:

•The payment is automatically posted

•The invoice balance is updated

•The transaction reference is stored

•The receipt information is printed on the invoice

If necessary, credits or reversals may also be processed for previously approved transactions.

Transaction Reports

MLS 2026 maintains a complete transaction history for merchant activity.

Reports are available from:

Reports → Workorders → Credit Card Transactions

These reports may include:

•Sales

•Credits

•Rejected transactions

•Approval information

•Invoice references

•Dates and amounts

You may select any date range for reporting purposes.

These reports are useful for:

•Daily balancing

•Reconciliation

•Deposit verification

•Researching disputed transactions

•End-of-month accounting review

Multi-User Operation

Because processing is integrated directly into MLS 2026:

•Any authorized workstation may process transactions

•Network printers may be used for receipts and invoices

•All transaction data is stored centrally with the workorder history

Security permissions may be used to limit which employees are allowed to process payments.

Important Notes

•An active internet connection is required

•Merchant accounts are established directly with the payment provider

•Transaction rates and fees are determined by the merchant processor

•Support for processing hardware is generally provided by the merchant company

•MLS 2026 records and reports the transaction information, but banking and settlement functions are controlled by the processing provider

Complete setup and operational details are also discussed in the Accounting and Merchant Services sections of this manual.